Privacy Policy
Last updated: November 18, 2025
J&P Accountants (“we”, “us”, or “our”) is committed to protecting your privacy and handling your personal information in a transparent and secure manner. This Privacy Policy explains what personal data we collect, how we use it, and your rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Information We Collect
We may collect and process the following types of personal data:
Information you provide to us
- Name
- Email address
- Phone number
- Postal address
- Company details
- Documents and financial information shared for accounting or tax services
- Enquiry messages submitted via website forms, email or phone
Information collected automatically
- IP address
- Browser type and version
- Device information
- Website usage data through cookies and analytics tools
Information from third parties
- HMRC and Companies House (where authorised)
- Business partners or service providers assisting in delivering our services
2. How We Use Your Information
We use personal data to:
- Provide accounting, tax and business advisory services
- Respond to enquiries and client requests
- Manage client relationships and internal records
- Send relevant updates, information or service communications
- Meet legal and regulatory obligations
- Improve our website and user experience
We only process your data where we have a lawful basis such as consent, contract fulfilment, legal obligation, or legitimate interest.
3. Cookies and Analytics
Our website uses cookies to improve functionality and to analyse website traffic. You can manage or disable cookies through your browser settings at any time.
We may use third-party analytics providers (such as Google Analytics) to understand how visitors use our website.
4. Sharing Your Information
We may share your personal data with:
- HMRC, Companies House or other regulatory bodies (where required)
- Professional advisers or service partners assisting us in delivering our services
- IT and website service providers
- Cloud storage providers
We do not sell your personal information to third parties.
All third parties are required to handle your data securely and only for the purposes we specify.
5. International Data Transfers
If we transfer your personal data outside the UK, we ensure that appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs) or equivalent protections.
6. Data Retention
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected and to meet legal, accounting or regulatory requirements.
In most cases, this is six years after the end of the financial year in which the work was completed.
7. Data Security
We take appropriate technical and organisational measures to keep your data secure, including:
- Encrypted data storage
- Access controls
- Secure file transfer systems
- Regular monitoring and audits
8. Your Rights
Under the UK GDPR, you have the right to:
- Access your personal data
- Request correction of inaccurate data
- Request deletion of your data (where applicable)
- Object to or restrict processing
- Withdraw consent at any time (where processing is based on consent)
- Request a copy of your data (data portability)
To exercise these rights, please contact us using the details below.
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO): www.ico.org.uk.
9. Children’s Privacy
Our services are not intended for individuals under the age of 16, and we do not knowingly collect data relating to children.
10. Links to Other Websites
Our website may contain links to external sites. We are not responsible for the privacy practices or content of those websites.
11. Changes to This Privacy Policy
We may update this policy from time to time. Any changes will be posted on this page with an updated revision date.
12. Contact Us
If you have any questions about this Privacy Policy or wish to exercise your data rights, please contact:
J&P Accountants
2nd floor, 16 Nicholas St, Manchester, UK, M1 4EJ
enquiries@jpaccountant.com
+44 0161 637 1080